Smart Cookies is the online platform that will help you and your troop through all the phases of the cookie program.
Use these step-by-step tutorials to guide you through logging in to Smart Cookies, tracking your troop’s cookies, signing up for booths, managing rewards and a whole lot more. You can also download all guides (PDF) for printing.
Troop Set Up
Register Your Account
You will receive an email invitation from firstname.lastname@example.org.
Follow the link in the email to complete your Volunteer Profile.
After this is complete, you will receive a registration confirmation email. Note: User information is deleted from Smart Cookies each year, so you must register your account every year. This is to avoid duplicate accounts when troops move Service Units or Girl Scouts move troops. It also ensures that everyone in the system is a registered member of Girl Scouts River Valleys.
Enter Troop Banking Information and Number of Girl Scouts Selling
Confirm all Girl Scouts in your troop are listed.
Note: All registered Girl Scouts are uploaded directly into Smart Cookies by Girl Scouts River Valleys. If you notice a Girl Scout is not in Smart Cookies, please email email@example.com.
If your Girl Scouts wish to utilize Smart Cookies during their sale, remind them to watch out for the email and follow the steps for ‘Register Your Account’ above.
You are now ready for your troop to start selling cookies!
Work with your troop to establish your cookie sales goal. You can update it anytime by clicking in the box, typing in a number, and select Update.
See your progress towards your goal throughout the sale under Troop Achievement.
Check how many packages have been sold divided by the number of Girl Scouts selling (Per Girl Average).
Compare to your troop’s PGA from the end of last year’s sale.
Total Ordered = total of initial orders, orders picked upd from a cupboard or transfered in from another troop and direct ship packages.
Total Sold will include all cookies assigned to Girl Scouts either by transfers or through the Smart Booth Divider.
Your total sold may end up being more than your total ordered if you had direct ship or Virtual Cookie Share donations.
Total On-Hand in package amount and dollar amount.
Displays inventory remaining with troop—not assigned to girls.
Important due dates and sale milestones
Announcements from Girl Scouts River Valleys and your Service Unit will appear as Messages.
View your participation and compare to last year’s numbers.
Financial Summary shows information such as your total sales, proceeds, and balance due.
Additional Sales Information
Sold by Channel: The way in which cookies were sold by girl
Sold by Cookies: The sales of each cookie variety
Girl Financial Responsibility: transfers to a girl, and balance due
Note: The dashboard is a great place to get a quick snapshot of your sale, but sometimes it experiences lags in keeping up. If you don’t think your dashboard is accurately reflecting your sales numbers,
Click refresh at the top of the page
Check your reports, which will always give you the most accurate and up to date information.
When using the ‘Mimic a User’ feature in Smart Cookies, you can view a person’s account from their perspective. Service Unit users are able to mimic troop and Girl Scouts in their Service Unit, and troop users can mimic Girl Scouts in their troop.
Log into Smart Cookies
Click on the person outline on the top left of your screen, and click Mimic a User. View screenshot
Placing an initial order ensures that your Girl Scouts have the cookies they need to get started on Cookie Go Day. Connect with your troop to see what their goals are for this cookie season. For additional help on calculating your troops initial order, check out the Cookie Calculator, and remember to place your initial order by the designated due date.
Log into Smart Cookies, go to the Orders tab, and select Troop Initial Order. View screenshot
Some Cookie Cupboards use planned orders to manage inventory needed by troops. Planned orders allow troops to schedule pick up for cookies, so they can have the cookies they want, when they want them.
If you are visiting a cupboard that has planned orders, follow these steps. Visit the Cookie Cupboards reference page to find which cupboards use planned orders.
How to Enter a Planned Order in Smart Cookies:
Log into Smart Cookies, go to the Orders tab, and select Planned Order. View screenshot
Enter the cupboard location and click Continue (Troops that use a Regional/Regional Express cupboard will see their assigned cupboard on this list). View screenshot
Select the date and time, and click Save. View screenshot
Note: Regional/Regional Express cupboards will have default time of 7:30 am. This is not the actual pick up time, and you should refer to your cupboard hours of operations on the Smart Cookies Dashboard. Connect with your cupboard manager with questions.
Note: Avoid using special character such as &, !, %, etc. in the order notes. This may prevent you from submitting the order.
How to Edit Your Order After It Has Been Placed
If you need to edit your planned order after you have returned to the dashboard:
Troops have the ability to do troop-to-girl (T2G), girl-to-troop (G2T), girl-to-girl (G2G) and troop-to-troop (T2T) cookie transfers in Smart Cookies. All other transfers are done at the council level.
All cookie transfers done in Smart Cookies should also have a corresponding paper receipt. This will help with troop financial security and tracking of any inventory discrepancies.
Troop-to-Girl Transfer (T2G)
Transferring cookies from the troop to the girl is called a “troop-to-girl” transfer. This is the way Girl Scouts get credit for their sales and must be done for Girl Scouts and troops to earn rewards. This transfer is commonly referred to as “allocating packages to Girl Scouts.”
Log into Smart Cookies, go to the Orders tab, and select Transfer Order. View screenshot
Use the Cases/Packages column to enter the cookie amounts to transfer. Note: For booth sales, it is best to use the Smart Booth Divider to record booth sales, rather than entering them as Booth Packages on the Transfer Order page.View screenshot
A confirmation box with a green check should appear saying the transfer order was successfully saved.
You can then print a receipt for your or the girl’s records.
These transfers are used when Girl Scouts return cookie packages to the troop. This process is almost the same as troop-to-girl transfers (above).
Log into Smart Cookies, go to the Orders tab, and select Transfer Order.
In the Type of Transfer dropdown, select Girl to Troop.
Select the girl returning the cookies to the troop by clicking the down arrow by Girl in the From: bar.
Select the girl name and click Apply.
Use the Case/Packages column to enter the transfer.
Girl-to-Girl Transfer (G2G)
Before doing a girl-to-girl transfer, it is important to note that these transfers do not automatically appear on the Manage Orders page. See the Reviewing Troop Orders guide. To transfer cookies from one Girl Scout to another, there are two options:
Complete a girl-to-girl transfer, following these steps.
Log into Smart Cookies, go to the Orders tab, and select Transfer Order
In the Type of Transfer dropdown, select Girl to Girl.
Select the girl name and click Apply.
Use the Case/Packages column to enter the transfer.
If you want to see all of the transfer by default on the Manage Orders page, pass the cookies through the troop inventory, rather than a girl-to-girl direct transfer. Example: If Sally gives Jane 1 package of Shortbreads, you would have two transfers:
Sally-to-troop, 1 package Shortbreads
Troop-to-Jane, 1 package Shortbreads
Entering them as two transfers will allow you to see the movement of these packages from a troop perspective.
Troop-to-Troop Transfer (T2T)
These transfers are used when cookies are transferred between two troops.
Note: It is recommended for the receiving troop to complete this transfer as they are the ones assuming financial responsibility for the cookies. Be sure to communicate with the other troop about who will be completing the transfer.
Pro Tip: If you have a mobile device, complete the transfer in the Smart Cookies App while both troops are present to ensure accuracy.
Log into Smart Cookies, go to the Orders tab, and select Transfer Order.
In the Type of Transfer dropdown, select Troop to Troop.
Select the Service Unit and troop number of the troop you are receiving cookies from.
Your Service Unit and troop number will automatically populate in the To: bar.
Use the Cases/Packages column to enter the transfer.
Any movement of inventory is done through transfers in Smart Cookies. While transfers are logged in many different ways, they can all be viewed using the following steps:
Log into Smart Cookies, go to the Orders tab, and select Manage Orders. View screenshot
View all your troop sale activity by selecting Apply Search Parameters. View screenshot
If you would like, add a filter for a specific type of transfer. Select any of the options including Initial Order, Planned, Restock, Transfer, Damage, Cookie Share, and Direct Ship. Then select Apply Search Parameters.
Note: If you filter by Cookie Share, you will only see donations for River Valleys Inventory Donations (Virtual Cookie Share), not Troop Inventory Donations (Tracked Cookie Share).View screenshot
You will see all the transfers into and out of your troop’s account, categorized by Cookie variety.
Note: The default units of measurement are packages, but you can also view your transfers by Cases or Cases/Packages. It is recommended that you view by Packages or Cases/Packages only, as the Cases view will round up all your inventory to the nearest case, which is not the most accurate way to view.View screenshot
Organize the transfers by the headings in blue by clicking Date, Order #, Type, To, From, CSHARE or a cookie variety. View screenshot
If you would prefer to view your transfers in excel, you may download them by pressing Export to Excel in the bottom-right corner of the Manage Orders page. Keep in mind that this will need to be re-downlaoded to see any future changes made. View screenshot
Girl-to-Girl (G2G) transfers will not appear on this page, because they do not change the troop inventory. To view transfers between Girl Scouts in your troop, refine the search on the Manage Orders page, and select one or more Girl Scouts. Click Apply Search Parameters. View screenshot
River Valleys Inventory Donations (Virtual Cookie Share)
Girl Scouts River Valleys Inventory Donations (Virtual Cookie Share) allows Girl Scout troops to donate cookie to local heroes. Girl Scouts collect money from supporters for a council-directed donation program. In this program, Girl Scouts get credit for sales, increase their financial responsibility, but do not see any changes to their physical inventory. These donations are facilitated by Girl Scouts River Valleys.
Funds collected for council donations are tracked in Smart Cookies on the Virtual Cookie Share page.
How to Log Virtual Cookie Share Donations:
Log into Smart Cookies, go to the Orders tab and select Virtual Cookie Share. View screenshot
Enter the package quantities by Girl Scout and click Save. View screenshot
This credits Violet with 5 packages sold as a CSHARE donation. She will become financially responsible for these packages and receive credit for the sale, but her and her troop’s inventory will not be affected.
Inventory Donations (Tracked Cookie Share) allow Girl Scout
troops to donate cookies to a local organization. Girls collect money
from supporters and distribute the cookies from their on-hand inventory.
The Tracked Cookie Share page in Smart Cookies is where
troops account for the donations they will be making with their own
inventory. This page is a running tally and can be updated at any time
with the current totals for donations.
How to Log Tracked Cookie Share Donations:
Log into Smart Cookies, go to the Orders tab and
select Tracked Cookie Share. View screenshot
Recipients above the list of Girl Scout names.
the name of the organization in the text box. To add multiple at
one time, click the “+” button at the end of the text box. View screenshot
Done. Note: If you do not yet know where the cookies will
be donated, you can proceed with tracking the packages without a
Select the Donation recipient by
clicking the arrow in the dropdown box. One Girl Scout can only
donate packages to one recipient in Smart Cookies.
the number of packages to be donated by the Girl Scout in the
Other column. View screenshot Note: Entering packages on this page does not
impact a Girl Scout’s inventory or financial responsibility but
does positively impact her donation rewards.
If a Girl Scout has adequate inventory to
cover their tracked cookie share donations, no additional
transfers need to be created. The Girl Scout would give the
physical boxes of cookies back to the troop volunteer to be
donated. If the Girl Scout does not have any cookies in her
inventory for donation, the troop should create a troop-to-girl
transfer to transfer the number of packages credited for track
cookie share. This will insure the Girl Scout has proper incentive
credit. This will assign financial responsibility to the Girl
Scout and the troop should collect for these cookies. The troop
would retain the physical boxes for donation.
As part of the booth sign-up process, your troop can enter the booth lottery. For more information on cookie booths, including specifics on the lottery and First-Come, First-Served (FCFS) rounds, visit Cookie Central under Cookie Booths.
Reserve a Council Secured Booth: First-Come, First-Served
A council-secured booth is a cookie booth that Girl Scouts River Valleys has secured for troops to sign up for in Smart Cookies. They will be initially available through the Cookie Booth Lottery. Following the lottery, they will become available on a first-come, first-served basis. Visit Cookie Booth Sales for more information on cookie booths.
How to Reserve a First-Come, First-Served (FCFS) cookie booth in Smart Cookies
Log into Smart Cookies, go to the Booth tab, and select Schedule Booths. View screenshot
Once on the Scheduled Booths page, there are several ways to find a booth:
Search by Date, Time, Zipcode, and/or Type by clicking on the down arrow to the right of the text.
Type in the location name by using the Search feature.
Search by using the map. You can zoom in and out on the map and select the booth you would like by clicking on the location’s icon.
First-come, first-served (FCFS) Booths will appear in green. View screenshot
Once you have selected a cookie booth, a calendar will appear. View screenshot
Select the desired date and time.
Select Save. Your troop will immediately be assigned to this location and you will receive an email confirmation from the Smart Cookies system.
You will see the booth appear under My Reservations under the Booth tab.
Troop secured booths are located at stores that troops have contacted and requested to sell. These booths need to be requested in Smart Cookies at least three days in advance so that we can make sure there aren’t any timing conflicts with another troop and the location follows the Cookie Booth Policy. You will receive an email once your booth request has been approved or denied. We thank you for your patience as we process many awesome booth locations at the beginning of the sale! Once it is approved, your booth’s location will be included in the GSUSA Cookie Finder feature which is linked from Cookie Central.
Log into Smart Cookies, go to the Booth tab, and select Troop Secured Booths. View screenshot
Fill out the form (location contact information is optional). View screenshot
If you want to request multiple time spots, click Request Appointment Time again and fill out the pop-up screen once more.
Once alltimes have been entered for that location, click Request Troop Secured Booth.
A green checkmark confirmation box will appear saving your submission.
To see submissions and their status, go to My Reservations under Booth on your dashboard. View screenshot
If you would like to enter additional times for this booth location after your initial request, select Booth Details on the My Reservations page, and Request Appointment Time on the Appointment Times tab. Note: Please allow three days for your troop secured booth request to be reviewed.
After you have reserved a booth, you can review and edit using the following steps:
Log into Smart Cookies, go to theBooth tab, and select My Reservations. View screenshot
Use the Search feature to find the desired booth request (filters are located to the right of each heading or scroll through the list).
Scroll to the right using the scroll bar under the list of booths.
Note: This scroll bar will only appear when your mouse is hovering inside the list of booths.
Click the three vertical dots on the far right. Here you will be able to see Booth Details, enter sales in the Smart Booth Divider, or Remove a Reservaion for council and troop secured booths. View screenshot
Note: If you find that your troop will not be able to attend the booth, please cancel as soon as possible. This opens it up for other troops and prevents the public from seeing it on the Cookie Finder app.
To add more times to your troop secured booth, click Booth Details, and click the Appointment Times. View screenshot
Also on this page, the Type column will tell you what type of booth you have scheduled, and the Status column will tell you the status of your lottery and troop secured booths. View screenshot
The Smart Cookies Virtual Booth feature allows customers to order and pay for delicious Girl Scout cookies via credit card in advance of a pickup event. Team with the Girl Scouts in your troop to set the date/time of the event, promote it, and ensure the cookie orders are packed and picked up. After the event, you’ll take care of verifying the orders and giving Girl Scouts credit for the sales. Follow the steps below to get started:
Set Up the Troop Secured Virtual Booth Event
The event you set up in these steps is for your curbside pick-up. Use the date, time, and location of when/where customers will pick up their cookies after they’ve ordered online
Login to Smart Cookies and navigate to the Booths section
Click on Troop Secured Booth.
Enter the location information for where the pickup will be.
Be sure to check the “Is this a Virtual Pick up Booth?” box. View screenshot
Click next at the bottom of the screen to enter the date/time of your event.
Select the date and enter the start and end time of the pick-up event
Click Save to close the appointment times window
Click Save to complete the reservation
Unlike traditional Troop Secured Booth requests, Troop Secured Virtual Booth events do not require approval from Girl Scouts River Valleys.
You can create multiple pick-up dates. When customers click on your Troop Virtual Booth Link, they will be able to see all active pick-up dates and select the one that works best for them. Multiple pick-up dates will look like this in Smart Cookies under My Reservations: View screenshot Multiple pick-up dates will look like this when a customer is placing an online order:View screenshot
Set Up Start and End Dates for Accepting Orders
The dates you set up in these steps determine how long your Troop Virtual Booth link will be active for customer orders. If you have multiple pickup appointments, make sure these dates extend long enough for people to place orders for all events. If you would like, you can shut off orders several hours or days before your pickup to allow for time to pick and pack orders. Make sure your order dates coordinate with the pick-up booth event(s). Avoid having a customer clicking on a troop link that has no future events scheduled.
Navigate to the My Troop menu.
Select Troop Information.
Scroll to the bottom of the page to the Troop Virtual Booth section. View screenshot
Enter the date you want to start accepting orders for your Virtual Troop booth event
Enter the date you want to stop receiving orders for your Virtual Troop booth event
If you want to include accepting requests for delivery with your Virtual Troop booth link, check Yes.
Note: If you allow customers to ask for delivery, things could get a little bit complicated. You would have to track where all the orders need to be delivered to, in addition to the customer orders for those attending your pickup. To keep things simple, we recommend not allowing the delivery option, but you can decide as a troop what works best for you.
Share Your Troop Virtual Booth Link
Below where you just entered your dates, there is a link.
Click “Copy Link” next to the URL
Paste your link in the desired medium (text, email, social media post, etc.)
Review Orders Received
Once your Troop Virtual Booth Link is shared and your start date for accepting orders is active, you will be able to see order requests.
To view orders received, navigate to the Booth Menu and select View Booth Credit Card Payments.
You will see order that are pending approval highlighted in red. View screenshot
Click on the menu ellipsis on the end of the order row to review the order.
Click to approve fulfilling the order or cancel if you cannot fulfill your order.
Customers have the option of donating their order if it cannot be fulfilled. If you cancel the order you will see the conversion to donation if that option was selected by the customer. Note: If you do not approve the orders within 5 days, they will automatically be cancelled.
The Smart Booth Divider is an easy way to distribute credit for booth packages sold to multiple Girl Scouts quickly and evenly. The Girl Scouts are not financially responsible for packages sold through the Smart Booth Divider, but they will be provided the credit to go toward their rewards. Using the Smart Booth Divider also provides Girl Scouts River Valleys with important data about booth activity that can be used for future booth sales.
Log into Smart Cookies, go to the Booth tab, and select My Reservations. View screenshot
Use the Search feature to find the desired booth request or scroll through the list shown.
Scroll to the right using the scroll bar under the list of booths.
Note: This scroll bar only appears when your mouse is hovering inside the list of booth reservations.
Click on the three vertical dots on the far right to view booth details and select Smart Booth Divider. View screenshot
The packages will automatically divide evenly between all Girl Scouts selected.
Note: If there are any varieties that were not able to be distributed evenly, they will be highlighted red. Distribute the remaining packages to girls, so each variety has zero packages left to distribute. View screenshot
You will see a green check confirmation message appear. Smart Cookies will automatically transfer the appropriate quantity of each variety to the Girl Scouts and can be viewed on the Manage Orders page.
Note: If you don’t immediately see the confirmation message, allow the webpage some time to load before clicking Save again—clicking save multiple times can create duplicate transfers to girls.
As the cookie sale comes to an end, it is time for Girl Scouts to choose their rewards. Each Girl Scout’s rewards eligibility is automatically loaded into Smart Cookies, but troop leaders have to create the recognition order and make the selections for them. If a selection is not made by the deadline, the Girl Scouts reward selection will be defaulted to Cookie Credits. Girl Scouts will receive rewards for packages sold and donations sold.
Log into Smart Cookies, and select Recognition Order under the Rewards tab. View screenshot
You will now see the main Recognition Order page. Any Girl Scout with this symbol by thier name requires a decision on which reward she would like. Press the blue arrow to proceed. View screenshot
Select the Girl Scouts rewards choice for each level between the item and the Cookie Credit. Repeat this for each reward level, until there are no more exclamation mark symbols. Then press Save. Note: Some rewards, such at t-shirts, require you to input the size before proceeding. View screenshot
If the Girl Scout has qualified for a Donation Reward, select the Extras tab at the top of her order page. This will show you her rewards related to donations (both tracked and virtual). No additional steps are necessary for the donation rewards. View screenshot
After you have completed all selections for the Girl Scout, press Recognition Order at the top of the main Recongnition Order page.
Pro tip: to view all choices that need to be made for a Girl Scout, click on the Expand All text to expand all the drop-down arrows. View screenshot
Repeat this process until all Girl Scout reward selections are complete. No need to submit or commit an order.
Look for communication on the deadline to submit your rewards order. If the deadline is missed, the Girl Scout orders will default to Cookie Credits.
Combo Patch, Patch Programs and online rewards will all be managed outside of Smart Cookies.
Troops who reach a certain Per Girl Average (PGA) of packages sold will earn special rewards, which can be ordered in Smart Cookies. If your troop did not reach a PGA of 240, then no actions are needed.
If your troop did reach a PGA of over 240, follow these steps to order PGA rewards:
Log into Smart Cookies, and select Recognition Order under the Rewards tab. View screenshot
In the drop-down menu under Select Recognition Order, select Troop. View screenshot
You will now see the Troop Recognition Order page. If you have not selected your Troop PGA Rewards yet, your troop will have a symbol on the right side of the screen. Click the blue arrow next to it to start ordering your troop rewards. If there is not a symbol on this screen, then your troop did not reach a PGA of at least 235. You don’t need to continue ordering troop rewards. View screenshot
On this page, you will see your Total Troop Sales, your Number of Girls Selling, and your Average Number of Packages Per Girl Selling. For each level of the Troop PGA Rewards that you’ve reached, you will see a row with a symbol. The troop in the example below has reached the 240, 340, and 440 levels. If you do not see a symbol next to one or more of the rows, then no action is needed. The symbol will only show up next to the PGA levels your troop achieved. View screenshot
Click the blue drop-down arrows to open each row. For bracelets and socks, type the number of Girl Scouts selling in your troop in the red box. You will receive one item per Girl Scout selling.
For the sportbags, enter the number of Girl Scouts selling, plus up to 2 extra sportsbags for the adult volunteers in your troop. For example, if you have 4 Girl Scouts selling, you may order up to 6 sportsbags total. For Juliettes, you can order 1 sportsbag for the Girl Scout selling and 1 sportsbag for the adult mentor, for a total of 2 sportsbags.
Click Save at the bottom of this page. When you are finished with entering the Items and Extras, your Troop Recognition Order page will not have any red symbols. No further actions are needed.
On the right, you will see a list of reports. Narrow the list down by selecting a Report Category, if you wish. View screenshot
When you find the report you are looking for, select it.
You can either Preview what the report will look like or select Go to Report to receive a complete downloadable and printable version.View screenshot
each report will have certain settings for you to select. You may want to add additional information if you are looking for a specific piece of information. Most commonly, you will want to select the Unit of Measure (packages for the most accurate numbers) and the View Type. View screenshot
Select View Report. Your report will open in a new page. When you are done, you may press Go to Report Listings to go back to the list of reports or Reset to clear out any settings you entered. View screenshot
Reports might be intimidating to a new user, but once you know what you are looking for, they can give you a wealth of information about the cookie sale. Below is a list of some of the most commonly used reports and what they can tell you.
Girl Scout Cookie Totals Summary
Total cookies that have been transferred to a Girl Scout, including patches sold through Operation Cookie Care Package
This is the number of packages that will be used to measure rewards eligibility. View screenshot
Girl Scout Balance Summary
Used to see how much money each Girl Scout owes the troop for her cookies sold. View screenshot
The top section is the Girl Scout’s information.
In the middle, you can see the transfers in and out of the Girl Scout’s inventory. This Girl Scout had 43 cookies given to her (22 non-booth, 21 booth), and she gave 14 back to the troop.
You can also see any finance transactions that have already been made. It looks like she paid the troop $120.00 already.
The bottom section shows her totals. The most important is the bottom line that says Total Money Owed. That shows the amount that she still owes the troop.
Troop On-Hand Inventory
Breakdown of cookies that the troop has but has not yet distributed to Girl Scouts.
This report is great to use to see if everythign has been tracked correctly in Smart Cookies. If the number of packages for each variety matches what you physically have on-hand, that is a good indicator that everythign is accurate in Smart Cookies. View screenshot
Troop Cookie Share
Total packages donated from both donation programs
Cookie Share Pkgs column shows total donations.
To the right, you can see the sales minus what was sold through donation.
These totals will be used to calculate the donations rewards. View screenshot
Troop Balance Summary
Troop information is on the top half of the summary, including Per Girl Average, number of Girl Scouts selling, and troop proceed plan. The Avg. Packages Sold Per Girl Selling is used for increased proceeds and troop PGA rewards. View screenshot
Orange squares toward the bottom show the total packages and cases sold. These numbers are used to calculate the sales amounts.
In this example, the troop sold 941 packages of cookies. At $5.00 per package, the total sales was $4,705.00.
The sales amounts are broken into Troop and Council Proceeds. The council dollars is equal to what the troop owes. The Balance is listed at the very bottom.
ACH and credit card transactions will appear under finances and be applied to the balance due.
This is a great report to check as the ACH deadline approached, to ensure your troop bank account matches this report.
Smart Cookies allows you to accept payments at a booth using the Booth Credit Card Payment function. Log into your troop or Girl Scout account at the start of your booth to be ready to take credit card payments. Credit card payments will be credited to the troop and will reduce the final balance due to council. This will not credit any Girl Scouts with cookie sales. To credit Girl Scouts with sales, please view the Smart Booth Divider Smart Cookies Guide.
When payment is processed, a confirmation screen will appear.
You can view these transactions on the Financial Transactions page. Both credit card payments will appear with a transaction number starting wil BT. The bank will be listed as Booth Payment Credit Card. These transactions will not be able to be edited.
As Girl Scouts collect cookie money, they will deposit it back to the troop. We recommend that those deposits are added in Smart Cookies to keep track of the Girl Scouts’ balance owed. Financial transactions added for Girl Scouts will be applied to the Girl Balance Summary Report. The Girl Balance Summary Report shows you how many cookies each Girl Scout has sold at booths and individually, and you can see how much money she owes the troop.
When the troop deposits money into the bank, they will not add a corresponding financial transaction in Smart Cookies. Troops should keep track of how much money they have deposited outside of Smart Cookies. This guide will show how to find your total packages and dollars sold, proceed rate, and balance owed. To do this we will look at the report Troop Balance Summary. Download this PDF report in packages.
The balance is calculated by taking the Council $$ from the sales amounts and subtracting anything listed under Finances.
The Finances section tracks any money that River Valleys has already collected from the troop. Any time a girl or troop takes orders via credit card in Smart Cookies, the money is automatically put into the River Valleys bank account. The report will auto-adjust to give you your troop proceeds back for these sales. Also included in the finances section is any money already collected by River Valleys through the first ACH (see Cookie Central for more information on the ACH process). In summary, the balance owed is the Council Proceeds, minus any money you’ve already paid us.
You should check your bank receipts to ensure you have deposited an amount that matches the troop balance.
h5>Juliettes deposit all cookie money into the River Valleys Wells Fargo account using special encoded deposit slips that they receive. The deposit amount must equal the Total Sales $$ ($665 in this example). The Balance amount at the end should equal a negative of the Troop $$ (-$106.40 in this example). Which means that River Valleys owes Juliette Program Credits to the Juliette Troop. Please note that Juliette’s earn proceeds at a range according to packages sold. The ranges will be sent in an email to all Juliette Mentors. View screenshot