How Cookie Money Works
As a steward of your troop’s money, you have a wonderful opportunity to teach girls about budgeting and money management. This article for troop leaders, cookie managers and families outlines how cookie money works throughout the cookie program including a
timeline and tips for handling money. Handling Cookie Money
Tips for Troops
During the Sale
All families must receive signed receipts for all Girl Scout Cookies picked up and money turned in.
If more cookies are needed, families must turn in 50 percent or more of money due before given additional inventory.
Do not deposit checks or cash into your personal bank account unless you are using one of the
Contactless Payment Options as a contactless way to transfer cookie money to troop account. Families must use
Smart Cookies to accept credit card payments.
Cookie Money Timeline #1 Troop Receives First (Initial) Cookie Order
The Girl Scouts receive cookies from the troop.
Receipts are exchanged for cookies. Troop
cookie manager digitally transfers cookies to the Girl Scouts in
Smart Cookies. #2 Girls Sell Cookies
Girls sell cookies and collect payment from customers by
credit card, check, or cash. #3 Girl Scouts Give Money to Troop Cookie Manager
Troop must receive 50% of money due for current inventory
before giving more cookies to the family. Receipts
exchanged for money are turned in. #4 Troop Cookie Manager Deposits Money into Troop Bank Account
Make deposits each week. Bank account information
must be listed in Smart Cookies. #5 For Juliettes (Girl participating without a troop)
Make deposits each week. Deposit money into Girl
Scouts River Valleys’ Wells Fargo account using encoded deposit
slips. Contact us to have specially encoded
deposit slips printed. #6 Council’s First Withdrawal (ACH) from Troop’s Bank Account
Calculated by multiplying $1.00 by total packages received by
the troop by the deadline listed in ACH FAQs, minus online direct
ship order deposits. Amount is withdrawn (ACH) out of the
troop’s bank account. #7 (If Needed) Troop Completes Finance/Inventory Issue Form
Troop cookie managers complete the Finance/Inventory Issues
Form excess inventory, returned checks, counterfeit cash, unpaid
inventory, etc. #8 Council’s Second Withdrawal (ACH) from Troop’s Bank Account
Total remaining balance due is withdrawn (ACH) out of the
troop’s bank account. Proceeds (money earned) remains in
the troop bank account.