It’s important to keep families informed when making trip and travel plans. Families will expect thorough planning, the ability to provide input, and affordability. (Some may even be willing to help out with the planning process!)
Provide information in writing, get signed permission forms, have a parent meeting or two when planning longer trips, and discuss any sensitive issues such as expected behavior.
As departure nears, be sure to discuss expectations around being individually responsible for responding to communication.