Responsibilities

Requirements

• Be a registered River Valleys’ adult volunteer.
• Honor and live by the Girl Scout Promise and Law.
• Read and understand the Troop Cookie Manager Guidebook. Contact your service unit cookie manager or Product Program at ProductProgram@girlscoutsrv.org with any questions.
• Follow all policies and meet all deadlines.
• Ensure your troop pays for all cookies received as indicated in the Sales Report tab in eBudde. When you pick up cookies, the troop assumes financial responsibility for the cookies.
• Read The Smart Cookie and emails from council.
• Treat service unit cookie managers respectfully at all times; like you, they are volunteers.

Essential Functions

Before the sale

• Attend the in-person training provided by your service unit cookie manager. If you are a new troop cookie manager, you must also complete online training found on GirlScoutsRV.org. If you are a returning troop cookie manager and are unable to attend the in-person training, you must complete the online training.
• Set the final family cookie return date. You must fill in this date on the Parent/Guardian Financial Responsibility and Permission Form.
• Hold a family cookie meeting and obtain signed Parent/Guardian Financial Responsibility and Permission Forms.

During the sale

• Maintain consistent communication with your service unit cookie manager regarding cookie inventory.
• Ensure troop information in eBudde is accurate and up-to-date throughout the sale (allocate cookies to girls, confirm transactions are correct, and submit rewards and incentives order).
• Establish a weekly cookie pickup schedule with families and communicate with them often.
• Manage the troop’s inventory: cookie orders, weekly cupboard pickups and distribution.
• Collect at least 50 percent of money due from families prior to distributing additional cookies to them and make frequent bank deposits (River Valleys recommends weekly deposits).
• Maintain accurate records of inventory and money transactions with families by collecting signed receipts.
• Coordinate troop Cookie Program activities such as booth sales, cookie donation program(s) and other troop activities.

After the sale

• Collect all remaining money due from families.
• Deposit money into appropriate accounts on time, and complete and submit product/money problem reports if necessary.
• Distribute rewards and incentives to girls in a timely manner.
• Keep troop records (cupboard receipts, bank receipts, etc.) until December 31, 2013.