Treat service unit cookie managers respectfully at all times; like you, they are volunteers.
Before the sale
Attend the in-person training provided by your service unit cookie manager. If you are a new troop cookie manager, you must also complete online training. If you are a returning troop cookie manager and are unable to attend the in-person training, you must complete the online training.
Set the final family cookie return date. You must fill in this date on the Parent/Guardian Financial Responsibility and Permission Form.
Hold a family cookie meeting and obtain signed Parent/Guardian Financial Responsibility and Permission Forms.
During the sale
Maintain consistent communication with your service unit cookie manager regarding cookie inventory.
Ensure troop information in eBudde is accurate and up-to-date throughout the sale (allocate cookies to girls, confirm transactions are correct, and submit rewards and incentives order).
Establish a weekly cookie pickup schedule with families and communicate with them often.
Manage the troop’s inventory: cookie orders, weekly cupboard pickups and distribution.
Collect at least 50 percent of money due from families prior to distributing additional cookies to them and make frequent bank deposits (River Valleys recommends weekly deposits).
Maintain accurate records of inventory and money transactions with families by collecting signed receipts.
Coordinate troop Cookie Program activities such as booth sales, cookie donation program(s) and other troop activities.
After the sale
Collect all remaining money due from families.
Deposit money into appropriate accounts on time, and complete and submit product/money problem reports if necessary.
Distribute rewards and incentives to girls in a timely manner.
Keep troop records (cupboard receipts, bank receipts, etc.) until December 31, 2013.